Track Time and Invoice Your Hours

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The short version

Open Time in the Invoicing menu. Log time with a customer, a date, the hours and what you did. Then select Invoice all, or tick some entries and select Invoice chosen.

Log time

Open Time in the Invoicing part of the menu. The Log time card has these fields:

Field	What to enter
Customer	Required. Choose one of your customers. The list holds your first 50 active customers.
Date	Required. The day you did the work.
Hours	Required. Type 1.5, 1:30 or 1h30. An entry can be from 1 minute up to 24 hours.
What you did	Optional. Up to 500 characters. It becomes the name of the invoice line.

Select Add. The entry appears in the list under its customer. If you have no customers yet, the page links to Add a customer.

Use the timer

Under the fields there is a Start timer button. It counts while you work, and it keeps counting if you reload the page or go to another page in the same browser. Select Stop and the time is put in the Hours field. Then add the entry as usual.

Log from your calendar and tasks

The card From your calendar and tasks lists bookings, calendar events and completed tasks of the last 30 days that are waiting to be logged. Type the hours, choose a customer and select Log. Each item can be logged once.

Edit or delete an entry

While an entry is unbilled you can select Edit to change it or Delete to remove it. Delete asks you to confirm. Once an entry is on an invoice it is locked. It shows On followed by the invoice number, or On a draft, and links to that invoice.

Make an invoice from your hours

The page has three tabs: Unbilled (the default), Billed and All. Each customer has a card with the unbilled total.

Choose the entries

Tick some entries, or tick none to use all of them.

Select Invoice all or Invoice N chosen

N is the number you ticked.

Enter an hourly rate

Optional. Leave it empty to use the customer's hourly rate or your default one. The rate is in the currency that customer is invoiced in.

Select Make draft

The draft opens in the editor. You can change every line there.

The draft has one hourly line per entry, oldest first. The line is named after what you did (Work when you left it empty), with the date under it. The hours are the quantity, and the days of the entries are the service period. You can only invoice one customer at a time, and up to 100 entries.

Never billed twice

An entry that is on an invoice is billed. If you take the line off the draft, delete the draft or void the invoice, the entry is free again and shows under Unbilled. An entry is never on two invoices at once.

Not built yet. Rates per entry and rates saved per customer on the Time page. The rate you type applies to all lines in that draft, and you can change single lines in the editor.

FAQ

How do I type the hours?

Use 1.5, 1:30 or 1h30. All three mean one and a half hours.

Can I change an entry that is billed?

No. Take the line off the draft or void the invoice first. The entry is then unbilled and can be edited.

Where do I set my hourly rate?

In the dialog that opens when you select Invoice all or Invoice chosen. It is optional. You can also change the rate on each line in the draft.

Can I invoice two customers at once?

No. Each invoice is for one customer. Use Invoice all on each customer's card.

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