Fill your lesson timetable without the message ping pong
Tutors, language, music and dance teachers and driving instructors spend evenings agreeing times by message. One link shows only the lesson times you really have free, asks about the student's level, takes payment and reminds the family before every lesson.
- Free for individuals
- Trial lessons with intake questions
- Packs of lessons paid once
- Group classes with seats
- types of question for the intake
- 15
- lessons in one pack, at most
- 100
- availability calendars, such as term time and holiday weeks
- 5
- languages your students can book in
- 11
How it works
From the first message to a full week in three steps
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1
Set up your lessons
Make an event for a free trial lesson, one for a single paid lesson, one for a group class and a pack for a term. Set the length, the price and the questions each one asks.
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2
Share one link
Send it to parents, put it in a school newsletter, print the QR code on a flyer or pin your profile address to your website. Students pick a time that is really free, in their own time zone.
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3
Teach, get paid, rebook
The answers and the payment arrive with the booking. Reminders go out before each lesson, and a follow up after it carries a link to book the next one.
Trial lesson and intake
Know the student before the first lesson
A trial lesson goes better when you know who is coming. Ask whether the lesson is for the person booking or for their child, and show the student's name only when it is for a child. Ask the level and what they want to work on. A rule can send an advanced student to the right lesson, and the parent books and pays with their own email.
- Fifteen question types, among them choices, a number for the age, a long answer for goals and a file for a school report
- A rule shows a question only when it applies, for example the student's name when the lesson is for a child
- A rule can stop a booking with your own message or send the family to another lesson of yours
- Questions can come before the calendar, so a student who does not fit never sees your times
- What we store: the name and email of whoever books, and the answers you asked for. The student is a name in an answer. There is no separate account for a child.
Weekly lessons
Every Tuesday at 16:00, booked once
A student who comes every week should not have to book every week. On a free event a family reserves the same time on up to 24 dates in one go, for a free homework club or a trial block, every week, every two weeks, every four weeks, monthly or on weekdays. Either every date is booked or none is, or dates that are taken are left out and listed. For paid lessons, a pack or a course with fixed dates does the same job, as the next blocks show.
- The lesson stays at the same clock time when summer time starts or ends
- A family can cancel one lesson, this and the following ones, or all of them, and reschedule each date
- Every date has its own reminders and its own place in your calendar
- The limit, said plainly: repeating bookings work for free events only, and not when you approve each booking. A paid weekly lesson is covered by a pack or a course.
Packs of lessons
A term of lessons, paid once
Many families want a term, not a single lesson. Make a pack of ten piano lessons valid for 120 days, with a purchase page of its own. The parent pays once by card, gets a credit code and books each lesson with it. There is no second payment and no account. A page shows the balance, such as 8 of 10 left.
- Every pack has its own link and purchase page, to paste into a message or a newsletter
- The code and a balance link arrive by email, and a lost code is shown on your Packages page
- A credit comes back when the parent cancels in time under your cancel rule and always when you cancel. A late cancel or a no show keeps the credit used, and you can add it back by hand
- Unused credits expire after the days you set, and you can refund the unused ones
- The limits, said plainly: one credit is one booking, so give the lesson the length a credit should cover. It works on events that charge, not on events with a late fee or single use links. A pack takes no coupon, there is no first time offer, and a sale does not make an invoice yet.
Group lessons and classes
Seats for a class, a waitlist when it is full
Give a beginner class eight seats and the booking page shows how many are left. Run a course with fixed dates, for example every Saturday at 10:00 for eight weeks, that a student joins in one go and pays once, or let students drop in to a single class. On a course you mark who was there after each class.
- Up to 500 seats for each time, and a limit on how many one family can take in one booking
- A course has its own price, and a student can take one date or the whole course
- When a free class is full, students can join a waitlist. The first in line gets an email with a link that holds the time for the hours you set
- On a course, mark each student present or absent on the roster after the class
- The limits, said plainly: there is no waitlist for a paid class, and a pack credit pays for one seat.
Rooms and instruments
The practice room and the keyboards, counted
Add the practice room as a resource of one, and the keyboards as a resource of six. A lesson says how many it needs. A time is offered only while enough is free, and a class shows at most as many seats as the instruments allow. A car for driving lessons is a resource in the same way.
- A room is used once per booking however many people come. An instrument can be used for each person, so eight seats and six keyboards show six seats left
- Other events of yours that need the same room cannot take the same time
- Take a resource out of use and it leaves every lesson that needed it, while old bookings keep it
- The limits, said plainly: the student cannot choose the room, there are no opening hours for a single room, and resources are yours alone for now. When you teach one lesson at a time, your calendar already prevents double bookings.
Reminders and rules
Fewer forgotten lessons and fewer last minute cancels
A reminder the day before and again two hours ahead does most of the work. For the rest, set the rules once and the booking page tells every family before they book. Keep a private note on each student, and mark lessons completed or missed.
- Up to three reminders before and three follow ups after each lesson, in your own words, with a link to book the next lesson
- A cancel and a reschedule cutoff, such as 24 hours, that binds the family and never you
- On a paid lesson, refund steps by notice, and a late cancel or no show fee that you charge yourself to the card used at booking
- Private notes and tags on every student, and a count of missed lessons
Around the lessons
The rest of a teacher's week
These parts work together with your lessons, so you do not have to join separate tools yourself.
A profile and a QR code
Your profile lives at your own address and lists the lessons you offer, with your name, a short bio and your links. Print the QR code on a flyer for the noticeboard, paste the link into a newsletter or embed the booking page on your studio website. Hide a lesson from the profile and share its link only with the families it is meant for.
Share with a QR codeAn invoice for parents who ask
Some parents need an invoice for the school, an employer or a tax return. Pick a booking and make an invoice from it in a few clicks. A pack sale does not make an invoice by itself yet, so you make that one yourself.
Invoice a bookingHours that fit school days
Set different hours for every day, such as afternoons after school and Saturday mornings, and keep up to five availability calendars, for example one for term time and one for holiday weeks. Students see times in their own time zone, which helps online lessons, and each lesson can use Zoom, Google Meet, a phone call or your address.
Availability and scheduling settingsEverything included
Built for teaching alone, free for individuals
Every feature is there from the start, so you never wonder which plan has the thing you need.
Lessons
- Free trial lessons and paid lessons
- Packs of lessons
- Group classes with seats
- Courses with fixed dates
- Repeating free lessons
- Waitlist for free classes
Students
- Fifteen question types
- Rules that show, require, stop or redirect
- Parent books, student named in an answer
- Private notes and tags
- Completed and missed marks
- Single use links for a family
Money
- Card payments to your own Stripe account
- Refund steps and late fees
- Coupons, add ons and tips
- Deposits for paid lessons
- Invoices from a booking
- Refunds of unused credits
Your time
- Different hours for every day
- Up to five availability calendars
- Caps per day and per week
- Google Calendar and Office 365
- Each student's own time zone
- Eleven languages for your students
More from TimelyDo
Common questions
Is it really free?
Yes. TimelyDo is completely free for individuals. Features for teams and organizations are being built and will come later. A card payment carries the usual payment processing fees.
Can a parent book for a child?
Yes. The parent books with their own name and email and answers your questions, such as the student's name and level. A rule can show the student's name only when the lesson is for a child. Confirmations and reminders go to the parent. We store the name and email of whoever books and the answers you asked for, so ask only for what you need. There are no separate accounts for children.
Can I offer a free trial lesson and charge for the rest?
Yes. Make the trial lesson a free event and the regular lesson a paid one, and let a rule send a student to the right one. You can also switch on approval for the trial and answer each request yourself. For a paid lesson, approval holds the card and charges it only when you approve.
Can I sell a pack of lessons?
Yes. A pack has a number of lessons, a price and a number of days it is valid, and its own purchase page. The parent pays once by card and books each lesson with a credit code. One credit pays for one booking, so give the lesson the length a credit should cover. Credits work on paid events, not on events with a late fee or single use links. A pack takes no coupon, there is no first time offer, and a pack sale does not make an invoice yet.
Can a student book every week automatically?
For a free lesson, yes. A family can reserve the same time on up to 24 dates in one go. Repeating bookings do not work for paid events, so a paid weekly lesson is covered by a pack, where the parent books each lesson with a credit, or by a course with fixed dates that is paid once.
What happens when a student cancels?
You set how late a family may cancel or reschedule, and the booking page says so before they book. On a paid lesson your refund steps decide what goes back. A pack credit comes back when the cancel is in time and always when you cancel. You can also set a late cancel or no show fee, which you charge yourself to the card used at booking. A lesson that has a late fee cannot be paid with a pack credit.
Can I run a class with a waitlist?
For a free class, yes. Give it seats, switch on the waitlist, and the first person in line gets an email with a link that holds the freed time for the hours you set. There is no waitlist for a paid class.
What does it not do yet?
TimelyDo is built for people teaching alone. There are no team features yet, such as several teachers on one calendar. A pack gives one credit per booking, not per hour, and there is no first time offer, gift pack or membership. Students cannot choose a room, and a room has no opening hours of its own. A pack sale does not make an invoice.
Start taking bookings today
Set up your event types, share one link, and let Timelydo handle the scheduling.
Free for individuals. No card required.